Under Singapore’s Personal Data Protection Act (PDPA), organizations that collect, use, or disclose personal data as part of their operations are required to designate at least one individual to be responsible for ensuring compliance with the PDPA. This individual is known as the Data Protection Officer (DPO). Designating a DPO is an important step for organizations to ensure that they are complying with the PDPA, protecting the privacy of individuals’ personal data and reporting data breaches to the Personal Data Protection Commission (PDPC). In addition to being a legal requirement, designating a DPO can also help organizations to build trust with their customers and stakeholders by demonstrating their commitment to protecting personal data. The non-appointment of a DPO can be followed by penalties of up to SGD 5,000.

The RORC is a register containing the particulars of the company’s registrable controller(s), also commonly known as beneficial owner(s). The Registrable controller is identified as the beneficial owner (individual or corporate entities) of the company that: Have an interest in > 25% of shares in a company; or Hold > 25% of members’ voting rights in a company; or Can exercise significant influence or control over a company. The Information on the RORC must be lodged with ACRA within two business days after the entity has set up its RORC, and any change shall be updated.

The RORC is a register containing the particulars of the company’s registrable controller(s), also commonly known as beneficial owner(s). The Registrable controller is identified as the beneficial owner (individual or corporate entities) of the company that: Have an interest in > 25% of shares in a company; or Hold > 25% of members’ voting rights in a company; or Can exercise significant influence or control over a company. The information on the RORC must be lodged with ACRA within two business days after the entity has set up its RORC, and any change shall be updated.

The audit exemption in Singapore is allowed for a company meeting 2 of the 3 criteria: total annual revenue ≤ $10m; total assets ≤ $10m; no. of employees ≤ 50. As part of a group; the company and the group shall meet 2 of the 3 criteria on a consolidated basis for the past 2 financial years.

As a director of a Singapore company, you may be receiving a salary, under a labour contract. Please note that your time spent in Singapore will have tax implications on the salary received. The taxes may vary depending on whether you are or not considered as a tax resident in Singapore.

Our methodology to compute the total numbers of transactions of your company within a financial year, is based on the following elements: – Number of bills, receipts, – Number of sale invoices – Number of manual journals we will need to perform (depreciation of fixed asset, provision…)

You may decide to strike off your company for various reasons. Strick off your company will require clearing up a few steps, during which you need to keep appointed the resident director, the local company secretary and have a local registered address. The process presupposes the company has no outstanding debt with government agencies, and has stopped its activity. The Company may be removed from the register only after confirmation that the Company has no longer any assets or liabilities. The strike-off procedure will require to be published in the Gazette for approximately 4 months before to be fully deregistered.

In Singapore, a private company limited by shares must comply with certain statutory filing requirements. The companies shall on an annual basis: Prepare and file a corporate tax return for tax purposes; Prepare and file an Annual General Meeting and an Annual Return reporting any changes in their particulars (i.e. change of registered address, new company secretary, share capital increase, new shareholders, etc.). There is an audit exemption, for companies with a turnover of less than SGD 5 million and whose shareholders are only natural persons; and for dormant companies.

You may choose to open the company bank account in another jurisdiction than Singapore. However, having a local bank account may help your business in its day-to-day operations especially if you intend to have an economic substance in Singapore (employee, office, activities…).

In order to comply with the Singapore Act, each company must have a local Registered office Address where registers, records are kept, and all communications are addressed. The registered office is an address in Singapore, it can be a virtual office offered by your company secretary, a physical office directly rented by yourself. The registered office address is not necessarily the same place where the activities of the company are conducted. Note that the registered office address must be accessible to the public and always updated with the ACRA. Companies and directors that fail to comply with this requirement may be fined up to S$5,000.

In order to open a company in Singapore you will need to have: 1 to a maximum of 50 shareholders, natural or corporate entities (no nationality requirement); A minimum paid up capital of SGD1. 1 Singapore Resident director being an individual, who is a Singapore citizen, a Singapore permanent resident or an Employment Pass holder. 1 qualified resident company secretary. 1 local registered address where are kept the registry of the company.

As a company director or finance professional, there are a range of filing obligations to note. These include company registration confirmations, filing of accounts and tax filings. This mean that sending these documents to the appropriate governmental agencies is mandatory. Annual accounts: Annual accounts should be completed each year. Annual Return Filing: All Singapore incorporated companies (except those which are exempt) are required to file financial statements with ACRA annually. The filing of annual return for non-listed companies is 7 months after the company’s financial year-end. Tax Filing: The first is the filing of your Estimated Chargeable Income, or ECI. ECI is an estimate of the taxable income, after deducting allowable expenses. This filing is due three months after your company’s year-end date. The main tax filing of the year is due on the 30th of November. Please note that all companies are required to file electronic tax returns, and as such there is no extended deadline until the 15th of December as in previous years. It is important to complete the accounting as soon as possible after the year-end to allow sufficient time for review and audit (if required).

As part of the requirements for incorporating a company in Singapore, the Companies Act provides that every limited company (and LLP): shall have a registered office address in Singapore from the date of the company incorporation and throughout its existence. A registered office address is a valid address lodged with the ACRA at the incorporation of the company. As official address of the company, it is where all communications and official notices are addressed and also the place where the company’s or LLP’s (Limited Liability Partnership) registers and records are kept. The registered office address must be a physical address office in Singapore, therefore the postal office box addresses are excluded. The registered office address is not necessary the same place where the activities of the company are conducted. Any change must be updated with the ACRA within 14 days from the date of the change. Virtual office is the choice of most foreign company in Singapore, this is possible by using the office address of their company secretary as their registered office address and as the place for the company’s records to be kept.

Firstly, it is mandatory to have one secretary company, who must be a Singapore resident and also be a physical person. The company secretary is a key role in Singapore for the internal governance and running business of the local company. Responsible for ensuring the legal compliance of the company with the Singapore authorities and the law, the Secretary also operates as a key advisor between directors and shareholders. He ensures the statutory and regulatory requirements of the company by the annual returns filing with the authority Accounting and Corporate Regulatory Authority (ACRA). He implements the board and members resolutions.